Terms and Conditions
[/col] [/row] [gap height=”45px”] [/section] [gap height=”60px”] [row] [col span__sm=”12″]This document sets out the terms and conditions between the International Energy Conference and Expo- Guyana 2022 (hereafter referred to as IECEG) and you when you register for the conference organized by IECEG. By registering for an event or conference organized by IECEG you are agreeing to comply with these terms and conditions. You should read this document carefully.
Acceptance of policies and registration conditions
The following IECEG Registration Terms & Conditions (the “Terms & Conditions”) apply to all IECEG events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.
Submission of a registration is regarded as affirmation of your acceptance of the Event Terms & Conditions.
How we will use your information
ICEEG is committed to data privacy and protecting your personal information. Information on how IECEG collects, processes, and uses your data is included in the IECEG data policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that IECEG and its event partners may send you event-related information. A valid email address is required for all registrations.
IECEG uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
IECEG may disclose your personal data to third party service providers engaged by IECEG to assist in the conduct of the event (e.g. website developer, badge services supplier etc).
Non-discrimination policy
IECEG prohibits discrimination, harassment, and bullying against any person for any reason—for example, because of age, ancestry, colour, disability or handicap, national origin, race, religion, gender, sexual or affectional orientation, gender identity, appearance, matriculation, political affiliation, marital status, or any other characteristic.
Event conduct and safety
IECEG is committed to providing a safe, productive, and welcoming environment to all participants, including staff and vendors, at events.
Liability waiver & release
In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue IECEG, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, including but not limited to COVID-19, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of IECEG. This Liability Waiver and Release is specifically binding upon your heirs and assigns and is knowingly given.
Service as an invited speaker
If you agree to speak at an IECEG sponsored event, we may share your biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer and biography. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.
Credential/badge scanning during the event
IECEG event co-sponsors, exhibitors, and other third parties may directly request your personal information at their exhibit booths or presentations. Providing your information to them is optional, and you should review their privacy policies to address your particular needs and concerns about how they will treat your personal information.
If during the event you attend a session or program hosted by an exhibitor other than IECEG, you understand and agree that when you present your badge for scanning or when you provide personal data, that information will go to a non-IECEG entity and IECEG takes no responsibility for how that company uses your personal information.
Usage of photographic and video material taken at IECEG events
To comply with global data privacy laws, IECEG imposes certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.
IECEG may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. IECEG may also use social media (e.g. Facebook, Instagram, Twitter and LinkedIn) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or IECEG. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.
By attending the event, you acknowledge and agree as follows: (a) IECEG may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, IECEG disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.
Recordings of the proceedings of standards development meetings
The IECEG applies restrictions on recording the proceedings of IECEG standards development meetings. Restrictions include, but are not limited to, the usage of audio recording, video recording, and photography by participants or observers.
Disclaimer for all-inclusive packages
Please note that the cost only includes hotel accommodation and ground transportation from the airport to the hotel and from the hotel to the conference venue. The cost of meals and other incidentals are not covered by the amount being charged. It will be your responsibility to cover these items by paying the hotel directly.
General
IECEG reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).
The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of IECEG. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.
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